How Childcare Centres Can Effectively Integrate Casual Staff

Childcare centres often rely on casual staff to cover shifts due to staff shortages, illness, or fluctuating demands. While casual educators play an important role in keeping the centre running smoothly, it is vital that you are integrating them correctly.

Here are some strategies to help childcare centres ensure that casual staff are seamlessly included in the team and contribute positively to the centre’s environment:

1. Provide a Clear Onboarding Process

Even though casual staff are temporary, it’s important to give them a proper induction to the centre. A simple but structured onboarding process should cover:

  • Centre policies
  • Health and safety guidelines
  • Daily routines and schedules

Providing a “Casual Staff Handbook” can also be useful. This should contain key information like emergency contacts, nap time routines, and meal preparation processes. A clear onboarding helps casual staff understand what’s expected of them, so they can start contributing effectively from their first day.

2. Use Technology to Simplify Scheduling and Updates

Using an app, like Save Our Services Entire on Hire, can make it easier for casual staff to stay informed and connected. For example, apps that manage shift scheduling allow casual staff to easily view their assigned hours, swap shifts, or request time off. Similarly, sending updates or reminders through a central communication app ensures that everyone, including casual staff, is kept in the loop. This reduces the likelihood of miscommunication and helps casual workers feel more organised and prepared.

3. Keep Communication Open

Good communication is key to integrating casual staff. Make sure they have access to:

  • Shift schedules
  • Updates on daily activities
  • Important events or changes in policies

A quick check-in before their shift can also make a difference. Managers can update casual staff on any special needs of the children, changes in routines, or important details for the day. Encouraging casual staff to ask questions ensures they are confident and ready to handle their responsibilities.

4. Include Casual Staff in Team Culture

Casual staff can sometimes feel like outsiders, which can impact their performance. To make them feel part of the team, include them in:

  • Team meetings
  • Celebrations (e.g., birthdays or work anniversaries)
  • Team-building activities

Even small gestures like asking for their input or celebrating their contribution can make casual staff feel valued and more motivated.

6. Provide Consistent Shifts When Possible

Wherever possible, offer casual staff regular shifts. Consistency helps them form stronger relationships with the children and other team members. It also gives casual staff a better understanding of the centre’s routines and needs, leading to smoother operations. At Save Our Service, our clients have the opportunity to build their own dedicated casual pool, meaning they can offer casual educators consistent shifts.

Additionally, offering pathways for casual staff to transition into permanent roles when available can foster loyalty and reduce turnover.

Integrating casual staff into a childcare centre requires thoughtful planning and effort from managers and the permanent team. At Save Our Service, as your trusted childcare recruitment agency, we work hard to ensure that we find casual educators that match your centres needs and can seamlessly integrate into your day-to-day activities.

For more information, contact us online here.